How reconciliation works
Reconciling is linking each bank movement to the invoice or expense that caused it. It's what turns a list of bank entries into balanced accounting: you know which incoming payment matches which sales invoice, and which outgoing payment matches which purchase invoice.
Aikount reconciles continuously as movements arrive from your treasuries. For each movement it looks for the document that fits best (amount, date and counterparty) and computes a match confidence.
Automatic or suggested
The behaviour depends on that confidence:
- Confidence ≥
0.95: Aikount reconciles automatically. The movement is linked to its document with no action from you. - Confidence below
0.95: the movement stays as a suggestion, so you review and confirm it yourself.
This threshold is deliberately high: we'd rather reconcile only when the match is nearly certain and leave the rest for a quick review, instead of wrongly linking a payment to the wrong invoice.
A wrong reconciliation is more expensive to undo than a pending one. That's why the bar is at
0.95.
The three situations you'll see
- Reconciled automatically. High confidence; nothing to do. You can still review it if you want.
- Suggestion to confirm. Aikount found one or more candidates but didn't reach the threshold. You review it on the suggestions board and confirm in one click.
- No candidate. There's no document that fits (for example, you haven't uploaded the purchase invoice yet). You link it yourself from Reconcile manually.
Why it matters
Reconciliation is what makes your numbers trustworthy:
- Correct VAT. Input and output VAT match real payments and receipts.
- Real cash position. Each account's balance reflects what actually came in and went out.
- Fewer duplicates. Linking each movement to its document surfaces payments without an invoice and invoices without a payment.
Cases that don't match on their own
Some movements never match a gross sale because the bank receives a net amount. The typical case is a Stripe payout, which groups many charges minus fees and refunds. Aikount breaks it down; we explain it in The Stripe payout case.
Where it happens
Everything happens over the bank movements of each treasury. From there you reach the suggestions board to approve what's pending, and manual reconciliation for whatever was left loose.